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Privacy Policy

Display Page for Printing Update date: December 1, 2019

National Institutes of Natural Sciences, an Inter-University Research Institute Corporation, Privacy Policy

The National Institutes of Natural Sciences, an Inter-University Research Institute Corporation (hereinafter referred to as “NINS”) shall comply with the “National Institutes of Natural Sciences, an Inter-University Research Institute Corporation, Personal Information Protection Rules”, “National Institutes of Natural Sciences, an Inter-University Research Institute Corporation, Rules for the Handling of Specific Personal Information”, and “National Institutes of Natural Sciences, an Inter-University Research Institute Corporation, Rules Concerning General Data Protection Regulation” (hereinafter referred to as “Rules, Etc.”) and strive for the protection of personal information in the way hereinafter prescribed.

 

1. Handling and Retention of Personal Information

NINS shall acquire personal information only when the acquired personal information is necessary for performing operations and within the range of the purpose of use. Acquisition will be made using legitimate and fair means. Furthermore, personal information shall not be retained exceeding the scope necessary for the achievement of the specified purpose of use.

 

2. Use of personal information

NINS shall not use personal information for purposes other than the purpose of use shown at the time of acquisition or provide it to a third party except as otherwise provided by rules, etc. Personal information shall not be provided to a third party without obtaining prior consent from the person except as otherwise prescribed in laws and regulations. If personal information is provided to a third party or operation in relation to the handling of personal information is entrusted to a third party, a strict and fair investigation concerning the security measures for personal information, capability for management, etc. shall be conducted regarding the third party and appropriate oversight shall be exercised if having the third party handle personal information based on rules, etc.

 

3. Methods of Personal Information Management

NINS shall take appropriate information security countermeasures for unauthorized access, computer virus, etc. to maintain accuracy and prevent loss, destruction, leak, etc. of the retained personal information.

 

4. Disclosure, Correction, Suspension of Use, and Deletion of Personal Information

NINS shall promptly handle personal information within a reasonable period of time and scope as provided for in rules, etc. after confirming the person’s identity when a request for disclosure, correction, suspension of use, and deletion has been made by that relevant individual.

 

5. Continuous Improvement of Initiatives for Personal Information Protection

NINS shall familiarize outsourcing companies handling executive officer, employee, and personal information with initiatives for personal information protection of NINS and endeavor to change and improve at all times.

 

6. Compliance with Relevant Laws, Regulations, etc.

NINS shall be conscious of laws, regulations, and other codes concerning personal information protection at all times and comply with the contents thereof.

 

7. Scope of application

This privacy policy indicates the policy concerning personal information protection of NINS. The handling of information in the activities of each institute, etc. of NINS shall be in accordance with the rules unless otherwise provided.

 

 

[Related regulations]

・ Inter-university Research Institute Corporation National Institutes of Natural Sciences Personal Information Protection Regulations [PDF file / 337KB]

・ Inter-university Research Institute Corporation National Institutes of Natural Sciences Specific Personal Information Handling Regulations [PDF file / 429KB]

-Inter-university Research Institute Corporation National Institutes of Natural Sciences rules on the European general data protection rules in the [PDF file / 185KB]

 

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